Meeting of the Board of Health for the Porcupine Health Unit
Held on December 13, 2021, Timmins Office, Online via Microsoft Teams (MS Teams)
Present:
- Sue Perras, Town of Smooth Rock Falls
- Denis Clement, Town of Cochrane, Town of Moosonee
- Marc Dupuis, Township of Mattice Val-Cote, Opasatika and Val-Rita-Harty
- Josee Vachon, Town of Hearst
- Guylaine Scherer, Town of Kapuskasing,Townships of Moonbeam, Fauquier and Strickland
- John Curley, City of Timmins
- Kristin Murray, City of Timmins
- Rock Whissell, City of Timmins
- Cleo Charlebois, Township of Black River-Matheson
- Drago Stefanic, Vice-Chair, Township of Hornepayne
Staff:
- Lianne Catton, Medical Officer of Health (MOH)/Chief Executive Officer (CEO)
Recorder:
- Lori McCord, Executive Assistant to the MOH/CEO, Secretary to the Board of Health
Attending by Invitation:
- Mary-Lou Pollon, Manager Corporate Services
Regrets:
- Mickey Auger, City of Timmins
- Cleo Charlebois, Township of Black River-Matheson
- Drago Stefanic, Vice-Chair, Township of Hornepayne
1. Call to Order
Sue Perras, Board of Health Chair, called the Board of Health meeting to order at 4:01 p.m.
2. Approval of Agenda
The agenda for the December 13, 2021 Board of Health meeting was reviewed. The following motion was read:
MOVED BY: John Curley
SECONDED BY: Denis Clement
Board of Health Resolution #BOH-2021-12-81
Be It Resolved, that the Board of Health Agenda, dated December 13, 2021, be approved.
Carried
3. Conflict of Interest Declaration
There were no conflicts of interest declared.
4. Approval of Previous Minutes
The minutes from the Board of Health meeting held on October 20, 2021 were reviewed and the following motion was read:
MOVED BY: Rock Whissell
SECONDED BY: Marc Dupuis
Board of Health Resolution #BOH-2021-12-82
Be It Resolved, that the minutes from the Board of Health meeting held on October 20, 2021, be approved.
Carried
5. Business Arising from Minutes
There were no items under Business Arising.
6. Report of the Medical Officer of Health/Chief Executive Officer
The Report of the Medical Officer of Health for December 13, 2021 was presented by Dr. Catton to the Board of Health for information purposes. Sue Perras thanked Dr. Catton for an informative report.
The following motion was read:
MOVED BY: Denis Clement
SECONDED BY: John Curley
Board of Health Resolution #BOH-2021-12-83
Be It Resolved, that the Board of Health for the Porcupine Health Unit accept the MOH/CEO report for December 13, 2021.
Carried
7. Board of Health Finance Committee
7.1 Finance Committee Meeting Report – November 17, 2021 Denis Clement
A Finance Committee meeting was held on September 23, 2021, the minutes were received for information.
The following motion was read:
MOVED BY: Rock Whissell
SECONDED BY: Marc Dupuis
Board of Health Resolution #BOH-2021-12-84
Be It Resolved, that the minutes from the Board of Health Finance Committee held on September 23, 2021 be received for information.
Carried
7.2 Septic Fee Schedule – L. Catton
The Septic Fee Schedule for the Porcupine Health Unit was reviewed.
The following motion was read:
MOVED BY: John Curley
SECONDED BY: Denis Clement
Board of Health Resolution #BOH-2021-12-85
Be It Resolved, that the Board of Health for the Porcupine Health Unit accept and approve the Septic Fee Schedule.
Carried
7.3 2022 Budget and Per Capita Report – L. Catton & M.L. Pollon
A Finance Committee meeting was held on November 17, 2021, the 2022 Budget and Per Capita Report was reviewed, and the following motion was read:
MOVED BY: Denis Clement
SECONDED BY: Rock Whissell
Board of Health Resolution #BOH-2021-12-86
Be it Resolved, that the Board of Health for the Porcupine Health Unit approve the 2022 Operating Budget in the amount of $16,947,675, with a per capita rate of $43.97; as reviewed and recommended by the Finance Committee.
Carried
8. Correspondence
Correspondence was received for information purposes. There were no questions related to correspondence and no further discussion was required.
9. New Business
9.1 Risk Assessment Process and Management – L. Catton
Dr. Catton provided an overview of Risk Assessment Process and Management mitigation plan that is reported in the third quarter reporting to the Ministry outlining the potential risks within the Porcupine Health Unit. The plan looks at good governance and management practices within the domain of public health, review of health accountability framework which includes review with a risk rating, a mitigation plan, and reporting to the Board of Health of the high risks.
Fourteen categories are reviewed, including, financial, human resources, operational/service delivery, political environment, stakeholder/public perception, equity, privacy, technology, information knowledge, governance, or organization, strategic or policy, security, and compliance or legal. The risk prioritization matrix addresses the likelihood of these events and the severity of impact to deliver the required public health services. In 2021, the high risks that will be reported to the Ministry are people/human resources, financial and technology. These risks were reviewed in terms of current concerns, future considerations, and mitigation strategies in place and ongoing. The mitigation of these risks are inter-related with the budget and some of the priorities for the strategic plan address the key areas of risk.
MOVED BY: John Curley
SECONDED BY: Rock Whissell
Board of Health Resolution #BOH-2021-12-87
Be it Resolved, that the Board of Health for the Porcupine Health Unit accept the Risk Assessment Process and Management report.
Carried
9.2 Ministry of Children, Community and Social Services – 2020/21 Transfer Payment Annual Reconciliation – M.L. Pollon
The Ministry of Children, Community and Social Services – 2020/21 Transfer Payment Annual Reconciliation was provided for review. An overview was provided by Mary-Lou Pollon. The funding received is for pre-school speech and healthy baby healthy children’s programs.
The following motion was read:
MOVED BY: Tory Delaurier
SECONDED BY: Marc Dupuis
Board of Health Resolution #BOH-2021-12-88
Be It Resolved, that the Board of Health for the Porcupine Health Unit accept and approve the submission of 2020/21 Ministry of Children, Community and Social Services Transfer Payment Annual Reconciliation as presented.
Carried
9.3 Porcupine Health Unit Main Office Concerns – L. Catton
At the Finance Committee meeting on November 17, 2021, Dr. Catton reported concerns regarding the Timmins office. The Finance Committee recommended the proposal to support moving forward with next steps for a new building be brought forward to the Board of Health for approval.
The following motion was read:
MOVED BY: John Curley
SECONDED BY: Denis Clement
Board of Health Resolution #BOH-2021-12-89
Be It Resolved, that the Board of Health for the Porcupine Health Unit supports and directs the Medical Officer of Health and Management Team to actively explore opportunities for capital support and begin next steps necessary to plan for a new building.
Carried
10 In Camera
10.1 Personnel Matter
The Board of Health Members moved to In-Camera for personnel matters.
MOVED BY: Rock Whissell
SECONDED BY: Josee Vachon
Board of Health Resolution #BOH-2021-12-90
Be it Resolved, that the Board of Health rise and report at 5:39 p.m.
MOVED BY: Tory Delaurier
SECONDED BY: Rock Whissell
Board of Health Resolution #BOH-2021-12-91
An in-camera discussion was held, and the following motion was read:
Be It Resolved, that the Board of Health for the Porcupine Health Unit approve the proposals reviewed in camera.
Carried
11 Date of Next Meeting and Adjournment
The following motion was read:
MOVED BY: John Curley
SECONDED BY: Kristin Murray
Board of Health Resolution #BOH-2021-12-92
Whereas, the next meeting of the Board of Health for the Porcupine Health Unit be held at a date to be determined and that this meeting adjourns.
Carried
Approved by: Board of Health, February 3, 2022
Original Signed by: Sue Perras, Chair, Board of Health