Meeting of the Board of Health for the Porcupine Health Unit
Held on February 25, 2021, Timmins Office, Online via Microsoft Teams (MS Teams)
Present:
- Sue Perras, Town of Smooth Rock Falls
- Drago Stefanic, Vice-Chair, Township of Hornepayne
- Cleo Charlebois, Township of Black River-Matheson
- Denis Clement, Town of Cochrane, Town of Moosonee
- Marc Dupuis, Township of Mattice Val-Cote, Opasatika and Val-Rita-Harty
- Marc Ringuette, Town of Hearst
- Pat Britton, Town of Iroquois Falls
- Sebastien Lessard, Town of Kapuskasing,Townships of Moonbeam, Fauquier and Stickland
- John Curley, City of Timmins
- Kristin Murray, City of Timmins
- Rock Whissell, City of Timmins
Staff:
- Lianne Catton, Medical Officer of Health (MOH)/Chief Executive Officer (CEO)
Recorder:
- Carla Pecjak, Executive Assistant to the MOH/CEO, Secretary to the Board of Health
Attending by Invitation:
- Mary-Lou Pollon, Manager Corporate Services
- Lori C. McCord-In-Training-Executive Assistant to MOH/CEO, Secretary to the Board of Health
- Tracy Potvin, CPA, CA, MCP LLP, Chartered Professional Accountants
Regrets:
- Mickey Auger, City of Timmins
1. Call to Order
Sue Perras, Board of Health Chair, called the Board of Health meeting to order at 5:55 p.m.
2. Elections
2.1 Election of Chair
Dr. Catton opened the floor for nominations for the position of Chair of the Board of Health for the year 2021. John Curley nominated Sue Perras. The nomination was seconded by Rock Whissell. Sue Perras accepted the nomination.
Having no further nominations, the following motion was read.
MOVED BY: John Curley
SECONDED BY: Rock Whissell
Board of Health Resolution #BOH-2021-02-01
Be it Resolved that the Board of Health for the Porcupine Health Unit appoints Sue Perras as the Board of Health Chair for the year 2021.
Carried
2.2 Election of Vice-Chair
Sue Perras opened the floor for nominations for the position of Vice-Chair of the Board of Health for the year 2021. Cleo Charlebois nominated Drago Stefanic. The nomination was seconded by John Curley. Drago Stefanic accepted the nomination.
Having no further nominations, the following motion was read:
MOVED BY: Cleo Charlebois
SECONDED BY: John Curley
Board of Health Resolution #BOH-2021-02-02
Be it Resolved that the Board of Health for the Porcupine Health Unit appoints Drago Stefanic as the Board of Health Vice Chair for the year 2021.
Carried
3. Approval of Agenda
The agenda for the February 25, 2021 Board of Health meeting was reviewed. The following motion was read:
MOVED BY: John Curley
SECONDED BY: Marc Ringuette
Board of Health Resolution #BOH-2021-02-03
Be It Resolved that the Board of Health Agenda, dated February 25, 2021, be approve
Carried
4. Conflict of Interest Declaration
There were no conflicts of interest declared.
5. Presentation
5.1 2020 Audit Plan-Tracy Potvin
Tracy Potvin, CPA, CA, MNP, LLP, Chartered Professional Accountants provided a presentation of MNP’s plan for Audit of the Financial Statements for the Porcupine Health Unit for the year ending December 31st, 2020.
The purpose of the pre-audit update is to highlight and explain key issues with respect to audit risks, the nature, extent, and timing of MNP’s audit work, and the terms of MNP’s engagement including fees.
Sue Perras thanked Tracy Potvin for her presentation.
6. Approval of Previous Minutes
The minutes from the Board of Health meeting held on November 26, 2020 were reviewed and the following motion was read:
MOVED BY: Kristin Murray
SECONDED BY: Pat Britton
Board of Health Resolution #BOH-2021-02-04
Be It Resolved, that the minutes from the Board of Health meeting held on November 26, 2020, be approved as presented.
Carried
7. Business Arising from Minutes
There were no items under Business Arising.
8. Report of the Medical Officer of Health
The Report of the Medical Officer of Health dated February 25th, 2021 was presented to the Board of Health for information purposes. In addition, a brief verbal update from the Medical Officer of Health was provided, on the PHU COVID-19 response to date.
Sue Perras thanked Dr. Catton for an informative report to the Board of Health.
9. Board of Health Committee Minutes and Reports - Standing Committees for 2021
9.1 Restructure of Resource Committee
With updating the Board of Health Bylaws and Constitution last year, it is also time to update Board of Health committees. The first phase was the elimination of the Program Committee in the Fall of 2020 and the next step is to review and restructure the Resource Committee.
At this time, it was recommended to change the Resource Committee to the Finance Committee, with the following recommendations:
- Six Members, Two maximum from Timmins, Board of Health Chair ex-officio.
- Meet minimum of three times per year as needed.
9.1 Restructure of Resource Committee
- Meet approximately two weeks before the Board of Health Meeting, so minutes and recommendations can be prepared.
- Draft included with the meeting package to be reviewed by the Finance Committee and then approved by the Board of Health has been shared.
- Board of Health Members were asked to email their interest in joining this committee to Carla Pecjak.
The following motion was read:
MOVED BY: Cleo Charlebois
SECONDED BY: John Curley
Board of Health Resolution #BOH-2021-02-05
Be It Resolved, that the Board of Health for the Porcupine Health Unit approve the name change and proposed plans to restructure the Resource Committee.
Carried
10. Appointment of Auditors for 2021
The following motion was read:
MOVED BY: Rock Whissell
SECONDED BY: Marc Ringuette
Board of Health Resolution #BOH-2021-02-06
Whereas the Board of Health for the Porcupine Health Unit appoint MNP, LLP the Auditors for the Board of Health for the year 2021.
Carried
11. Correspondence
Board of Health correspondence was provided to Board members for review.
12. New Business
Sue Perras brought forward for information, a letter from a local partner, related to a previous presentation and request. The Board of Health advised to reinforce former decision. Further discussion will take place at a future Finance Committee meeting.
13. In Camera
No items to discuss.
14. Date of Next Meeting & Adjournment
The following motion was read:
MOVED BY: Kristin Murray
SECONDED BY: Denis Clement
Board of Health Resolution #BOH-2021-02-07
Whereas the next meeting of the Board of Health for the Porcupine Health Unit be held March 25, 2021 at a time to be determined by the Board of Health Chair and that this meeting adjourns.
Carried
Approved by: Board of Health, March 25, 2021
Original Signed by: Sue Perras, Chair, Board of Health